Attendance Policy

Attendance Policy

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Scope

This policy affects all employees who are employed by The Vets Sales and Support Department.

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Policy Elements:

‍The purpose of this policy is to set forth The Vets' policy and procedures for handling employee absences and tardiness to promote the efficient operation of the company and minimize unscheduled absences.

Employee Accountability

Punctual and regular attendance is an essential responsibility of each employee at The Vets. Employees are expected to report to work as scheduled, on time and prepared to start working. Employees also are expected to remain at work for their entire work schedule. Late arrival, early departure or other absences from scheduled hours are disruptive and must be avoided.

This policy does not apply to absences of leave that have been approved by TL/RM.

What is an “Absence”?

"Absence" is defined as the failure of an employee to report for work when an employee is scheduled to work. The two types of absences are defined below.

Excused absence occurs when all the following conditions are met:

• The employee provides to their supervisor sufficient notice at least 24-48 hours in advance of the absence.
• The absence request is approved in advance by the employee's supervisor.
• The employee has sufficient accrued paid time off (PTO) to cover the absence.

Unexcused absence:

• Occurs when any of the above conditions are not met. 

• If it is necessary for an employee to be absent or late for work because of an illness or an emergency, please reference the company Sick Leave Policy.

• An unexcused absence counts as one occurrence for the purposes of discipline under this policy.
  
  

Tardiness and Early Departures:

Employees are expected to report to work and return from scheduled breaks on time. If employees cannot report to work as scheduled, they must notify their supervisor no later than their regular starting time. This notification does not excuse the tardiness but simply notifies the supervisor that a schedule change may be necessary.

Employees who must leave work before the end of their scheduled shift must notify a supervisor immediately. Tardiness and early departures are each one-half an occurrence for the purpose of discipline under this policy.

Disciplinary Action

Excessive absenteeism is defined as two or more occurrences of unexcused absence in a 30-day period and will result in disciplinary action. Eight occurrences of unexcused absence in a 12-month period are considered grounds for termination.

Job Abandonment

Any employee who fails to report to work for a period of three days or more without notifying their supervisor will be considered to have abandoned the job and voluntarily terminated the employment relationship. 

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